Doc.It

Company Overview

Doc.It provides an integrated suite of applications designed to assist public accounting firms in managing the ever-increasing volume of documents under their control and the workflows associated with these documents. Founded in 2001, the company serves firms of all sizes throughout North America. With deep integrations into firm-centric applications such as CaseWare, ProSystem fx Engagement, Microsoft Outlook, fax appliances, and virtually all practice management and other applications, Doc.It facilitates improved organization and efficiency within firms by helping team members to manage virtually all types of documents and workflows. Perhaps the benefits associated with using Doc.It are best illustrated by the numerous industry awards the company has received including the following:

Accounting Firm Operations and Technology Survey 2016 Risk Mitigation Award
CPA Practice Advisor 5-Star Award
K2 Enterprises Quality Award
CPA Practice Advisor Technology Innovation Award

You can learn more about Doc.It by visiting www.doc-it.com or by continuing to read below.

Doc.It Suite

Doc.It Suite is a fully-integrated, cloud-enabled set of document management, storage, and workflow tools designed to assist public accounting firms in attaining better profitability through “paperless” processes. Included in the Doc.It Suite are the following tools, each of which fully integrates with all the other tools in the suite and with various external applications.

Doc.It Archive

Doc.It Archive is the long-term document storage component of Doc.It Suite. Using Doc.It Archive, you can easily store PDF documents that are fully-indexed and tagged with appropriate records retention policies. You can also easily send documents from Doc.It Archive to clients through the integration with Doc.It Portal. And, although Doc.It Suite is a cloud-enabled service, if you would prefer to store your data on your local server, you maintain that option with Doc.It.

Doc.It Inbox

Doc.It Inbox is a temporary storage tool used to house “active” documents – in their native format – prior to sending them to Doc.It Archive, co-workers, Doc.It Work Binders, or other systems.

Doc.It PDF Editor

Doc.It PDF Editor provides PDF editing capabilities so that Doc.It Suite users can mark-up, edit, and rearrange PDF documents managed in Doc.It Suite. It also provides users with the ability to create and apply calculator tapes and tick marks to PDFs.

Doc.It Policy Manager

Doc.It Scan and Organize

Doc.It Scan and Organize interfaces with your scanners to facilitate scanning and Optical Character Recognition (OCR) of documents into Doc.It Suite. The tool’s form recognition engine is capable of automatically identifying, naming, and organizing a countless number of document types. Further, because Doc.It Scan and Organize runs OCR, documents are searchable, potentially saving hours per user, per year when trying to locate specific elements of data.

Doc.It Web Portal

Doc.It Web Portal is used to allow client and other third-party access – such as bankers and investors – access to documents stored in the Doc.It Suite. In addition, clients can also use Doc.It Web Portal to securely send sensitive information to a firm. Examples of documents typically stored or transmitted using Doc.It Web Portal include tax returns, financial statements, QuickBook data files, and Excel workbooks.

Doc.It Work Binders

Doc.It Work Binders are electronic binders of documents and files stored in their native format. Using Doc.It Work Binders, you can keep all documents and files related to a particular project or engagement in a single electronic binder, easily accessed by team members working on the project or engagement. Once the project or engagement is completed, you can publish the binder to the Doc.It Archive for long-term storage.

Doc.It Workflow

Doc.It Workflow can be used to help manage all engagement types, ranging from simple individual tax returns to complex audit or consulting engagements. With Doc.It Workflow, you can establish and monitor due dates, assign tasks to team members, and electronically route a task or project to the appropriate team member.

In addition to the specific components outlined above, Doc.It Suite includes native search capabilities that facilitate quick and easy location and identification of documents of interest. Doc.It Suite also contains native “publishing” capabilities, allowing users to create fully-bookmarked, searchable PDFs of all documents related to an engagement. Doc.It Suite automatically stores the published PDF in the Doc.It Archive.

Pricing

Doc.It Suite is offered in a subscription model and firms can add and remove users on demand, without the headaches and hassles of long-term contracts. Of course, in a subscription model, pricing is based on the number of users of the service and varies, as shown below.

For firms with 1 – 10 users, pricing is $35 per license, per month.
For firms with 11 – 40 users, tiered pricing is in effect starting at $35 per license, per month for the first 10 users. For the next 20 users, pricing is $30 per license, per month. For the next 10 users, pricing is $25 per license per month.
For firms with more than 40 users, pricing is $25 is per license, per month.

In all cases, the monthly subscription fees include unlimited phone and email-based support, all updates and upgrades, unlimited access by all team members and clients to the Doc.It Web Portal, and integrations with other software programs. Additionally, Doc.It strongly recommends training team members on how to realize the best productivity gains from Doc.It Suite; Doc.It offers both web-based and on-site training options for an additional fee.

Instead of monthly cost, perhaps a more useful estimate the value of Doc.It Suite lies in a measure of Return on Investment (ROI.) To illustrate, assume that each team member in a Doc.It Suite-enabled firm of ten users saves 5 minutes per workday as a direct result of being able to manage documents and workflows more efficiently. Further assume that just 50% of these time savings are converted into additional billings and that the average billing rate across the firm is $175 per hour. In a month of twenty workdays, the firm would bill an additional $1,458 per month, compared to its Doc.It Suite subscription fees of $350 per month. Over an entire year, this translates into additional profits of $13,300, and yields an ROI of 417%!